How to move emails from a sender to a folder in Outlook (web)

This step-by-step tutorial will show you how to automatically move all incoming emails from a specific sender to a folder in the Outlook web app.

The Outlook web app (outlook.com) is a free web-based email client provided by Microsoft that allows you to access your Outlook, Hotmail, or Live email account.

How to move emails from a sender to a folder in Outlook (web)

  1. First, you will need to create a new folder where you want to receive the emails from that specific sender. To do so, click on New folder in the 'Folders' section located in the left menu. Note: You may need to scroll down in the 'Folders' section to see the New folder option.
    New folder in Outlook
  2. Enter a name for the new folder.
  3. Press the Enter key on your keyboard.
    Create a new folder in Outlook
  4. It's time to create a rule in Outlook to move all incoming emails from a specific sender to the new folder. To do so, click on the settings icon indicated by a gear icon in the top right corner.
    Outlook settings button
  5. Click on View all Outlook settings located at the bottom of the menu.
    View all Outlook settings
  6. Click on Rules.
    Outlook rules
  7. Click on + Add new rule.
    Add a new rule on Outlook
  8. Enter a name for the new rule.
    Enter a name for the new rule on Outlook
  9. Select From at Add a condition.
    Select From as a condition on Outlook
  10. Enter an email address in the second field.
    Enter a email address
  11. Select Move to at Add an action.
    Select Move to as action
  12. Select a folder (e.g., your new folder, Junk Mail, Archive, etc.).
    Select a folder
  13. Check the checkbox next to Run rule now if you want to move all existing older emails that match your rule to the folder.
    Run rule now
  14. Click on Save at the bottom right corner of the window.
    Save Outlook rule

All incoming emails from that specific sender will automatically go into the selected folder.

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